What is a purchase order?

A purchase order (PO) is the buyer's formal commitment to a vendor to purchase specific items at agreed prices, quantities, and delivery terms. Issuing a PO before goods arrive gives both sides a written record of what was ordered.

Is this PO generator free?

Yes. Fill the form in your browser, click Download PDF, done. No signup, no email wall, no watermark on the PDF (other than a small SimpleGrid credit line at the bottom).

Can I save my vendors for next time?

Yes. Use the Save Vendor button next to the vendor block. The next time you open this tool from the same browser, your saved vendors appear in the Load Vendor dropdown.

What if I need 50 POs a week?

You've probably outgrown a generator. At that volume you want vendor history, receipt tracking, inventory updates triggered by the PO, and the ability to consolidate POs across multiple jobs. SimpleGrid does this in one configured ERP that ships in 7-21 days.

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Free Purchase Order Generator - PDF in 30 seconds.

Q: Where does my data go?

Form values stay in your browser. Your buyer info, vendor library, and recent POs are saved to your browser's localStorage only - never to our servers. Anonymous page analytics (which page you viewed, not what you typed) fire only if you accept the cookie banner.

Create a clean, numbered purchase order with vendor, line items, and totals, and export it to PDF in about 30 seconds. Free, no signup. Fill in the details and download.

Fill in your company, your vendor, and the line items. Download a branded PDF purchase order ready to email. Saves your vendors locally for next time. No signup, no email wall, nothing leaves your browser.

Your company (buyer)

Company name

Phone optional

Address

Buyer (your name)

Branding optional · saved to your browser

Company logo

PNG, JPG, WebP, or SVG. Will be cropped before embedding. Lives only in your browser (~5 MB localStorage limit).

Brand color

Used for the header band + table-header color on the PDF.

Vendor

Vendor name

Vendor contact

Vendor address

Phone

PO details

PO number

Date

Expected delivery

Payment terms

Ship via optional

FOB optional

Line items

SKU	Description	Qty	Unit	Unit price	Amount

Tax rate (%)

Shipping ($)

Other / handling ($)

Notes & terms

Saved locally · auto-fills your company next visit

When you outgrow this

50 open POs across 12 vendors stops being a one-form problem.

SimpleGrid keeps every PO, every receipt against it, every payment, every vendor's history - in one configured ERP. AI fills the PO from a sentence ("Order 200 sheets of 16-gauge from Midwest"). Built at our risk. Paid for after it works.

Book a demo

How to use this purchase order generator

Three steps and you're done:

Fill in your company once. Your buyer info is saved to your browser, so next time the form is pre-filled.
Add the vendor. Click "Save current vendor" to add to your local vendor library. Next time, pick from the dropdown.
Add line items. SKU, description, quantity, unit, unit price. Amount and grand total compute automatically.

Click Download PDF. The PO is generated in your browser and saved to your Downloads folder. Email it to your vendor.

What goes on a purchase order - quick reference

Every PO should have:

PO number - your internal reference. The generator suggests a sequential format (PO-2026-0001).
Date issued and expected delivery date.
Buyer information - your company name, address, and the contact responsible for this order.
Vendor information - name, address, and primary contact.
Line items - what you're ordering. SKU/part number, description, quantity, unit (each, lbs, ft, etc.), unit price.
Tax and shipping if applicable.
Payment terms - Net 30 is the manufacturing default.
Special instructions - quality spec references, delivery windows, packaging requirements.

Frequently asked questions

Is this purchase order generator free?

Yes. No signup, no email wall, no usage limit. Generate as many POs as you need.

Where does my data go?

Form values stay in your browser. The PDF is built locally and downloaded to your computer. Your buyer info, vendor library, and recent POs save to your browser's localStorage - never to a server. The one caveat: anonymous page analytics (which page you viewed, not what you typed) fire if you accept the cookie banner, and not otherwise.

Can I save my vendors so I don't retype them?

Yes. After typing a vendor, click "Save current vendor" - it's added to your local library. Next time, pick from the dropdown at the top of the Vendor section.

How is the PO number generated?

The generator suggests a sequential number per year (e.g. PO-2026-0001, PO-2026-0002, etc.) saved per-browser. You can edit it to whatever scheme your company uses.

What if I need different payment terms than Net 30?

The dropdown includes Net 15 / 30 / 45 / 60, Due on receipt, 2/10 Net 30, and COD. If you need something else, type it in the Notes & terms field at the bottom.

What's the point of issuing POs at all?

A PO is your written commitment to a vendor at agreed terms. When the goods arrive, you compare the receipt against the PO. When the invoice arrives, the three-way match (PO + receipt + invoice) protects you from being overcharged or paying for goods you didn't get. It's the cheapest fraud protection in manufacturing.

What if I want my logo on the PDF?

The current version uses a standard SimpleGrid-styled PDF layout. Logo upload isn't supported in this free tool - when you outgrow it, SimpleGrid renders fully-branded PDFs from your live data.

I'm generating 30+ POs a week. Is this the right tool for me?

Probably not. At that volume you want vendor history, receipt tracking against the PO, automatic inventory updates when goods arrive, and the ability to roll up POs across multiple jobs. SimpleGrid does this in one system - built at our risk; you pay only after it works. Book a demo →